> ## Documentation Index
> Fetch the complete documentation index at: https://docs.venture.caplia.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Licences and founder access

> Give founders 6 months of Caplia Founder through your programme, one at a time or a whole cohort

A licence gives a founder in your pipeline 6 months of Caplia Founder, on the Raise plan, through one of your programmes. Licences come from your team's programme codes: each code has its seats, and every licence uses one. A founder who already has a Caplia account gets the 6 months straight away. A founder who hasn't claimed their Passport yet gets a link to claim it, and their 6 months start the moment they do.

[Issuing licences](https://player.mux.com/xpYUSWZIesAq82k2QISVNK7RgyLnKh7VEGYVi023MQVA?metadata-video-title=Issuing%20licences\&accent-color=%23344365\&thumbnail-time=3)

Issuing licences (1:52 video)

Watch: [Issuing licences (1:52 video)](https://player.mux.com/xpYUSWZIesAq82k2QISVNK7RgyLnKh7VEGYVi023MQVA) shows how to issue a licence from a company's Passport, issue licences in bulk from a list, invite founders who haven't claimed their Passport, track licences and seats in Founder access, and invite a new cohort with your programme code.

> [!NOTE]
>
> Only team admins can issue licences, and your team needs an active programme code. Without one, the button reads **No licences available**. Caplia sets up programme codes: to get one, email [support@caplia.ai](mailto:support@caplia.ai).

## Issue a licence to one founder

**1. Open the Passport**

Open the company from your pipeline and click **Issue licence** in the Passport's top bar. Your organisation may use its own wording for this button.

**2. Check the programme**

The **Issue a Caplia licence** dialog shows the programme the licence comes from, how many of its licences are left, and a preview of the email the founder will get (**Preview the email**). If the company isn't in the programme's pipeline yet, it is added.

**3. Send it**

If the founder has a Caplia account, the dialog names them: issue the licence and they are emailed that their 6 months are active. If nobody has claimed the Passport yet, check the founder's email (it is filled in from your contacts when you have one) and click **Send licence invite**. They get a link to claim the Passport, with no code to enter.

Once an invite is out, the button reads **Invite sent**. Open it again to **Resend invite**, or **Cancel invite** to free the seat. If the founder has already asked to join the programme, the dialog offers **Approve request** instead.

## Issue licences in bulk

**1. Select the companies**

Tick the companies in any list.

**2. Choose the programme**

In the bar that appears, choose **Issue licence**, then the programme, which shows its seats left. Confirm.

**3. Invite the rest**

Founders with a Caplia account get their 6 months straight away. Companies without a founder account are skipped, and **Invite founders to claim their licence** opens for them: add a founder email for each company, or paste a list under **Paste emails** (one per line, "company name, email" to match a company) and click **Apply to rows**. Then send the claim links.

If a code has fewer seats left than the companies you selected, only that many licences can be issued.

## Track licences in Founder access

Team admins open Founder access from **Venture Tools** in the top bar (**Founder Access**). On a phone, it is on the You tab. The page has five tabs:

| Tab | What it shows |
| - | - |
| **Connection requests** | Founders who entered your code and are waiting for approval |
| **Connected** | Founders connected to your programmes |
| **Licences** | Every licence issued or invited on your team: the founder, company, code, who issued it and when, its status, and whether the founder's email arrived. **Refresh status** checks delivery again. |
| **Invitation codes** | Your programme codes, with their usage, pipeline and expiry |
| **Licence usage** | Seats used, the cap and seats remaining on each code |

## Invite a new cohort with your code

For founders who aren't on Caplia yet:

**1. Open the code**

On **Invitation codes**, click **Invite founders** next to the code.

**2. Add the founders**

Enter their emails, one per line (optionally "email, name"), or click **Upload CSV** for a file in the same shape. Anyone already invited is skipped.

**3. Approve them as they join**

Each founder gets an email with a sign-up link, step-by-step instructions and the code. When they enter it, their request appears under **Connection requests**. Approval is required before they join your cohort, and approving a request gives the founder their licence.


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